INDUSTRY: DEPARTMENT OF DEFENSE
Neubrain’s business analytics solution helped the Air Force’s decision makers with consistent, accurate, and trusted information, allowing immediate insights into financial and operational performance; deeper analysis of trends and patterns; and clear foresight for planning and allocating resources.

CHALLENGES

The Air Force Military Personnel Appropriation (budget: $29 billion; strength/personnel: over 320,000) provides resources necessary to compensate military personnel required to man approved force structure and support infrastructure, including those officer and enlisted personnel within the individuals account. This includes students, trainees, transients, patients, prisoners, holdees, and cadets. Air Force Financial Management leadership needed to revise its processes, methodologies and systems for preparing the Air Force Military Personnel portion of the President’s Budget Submission to Congress.

The Air Force contracted Neubrain to build a business analytics system (J-Book system) to provide accurate President’s Budget Submission and balance resources in the most cost effective manner, and at the same time avoid violations of the US Anti-Deficiency Act.

In addition to incidents caused by lack of access to the appropriate financial data, spreadsheet-supported and manual processes were causing calculation errors and major process inefficiencies. Error-in-fact Resource Management Decisions (RMDs) issued by OSD were numerous and required major re-work of budget submissions by overworked personnel. Budget cycle times would last multiple weeks and would require significant overtime.

The Air Force FMBOP contracted Neubrain to build a business analytics system (J-Book system) in order to provide accurate President’s Budget Submission and balance resources in the most cost effective manner and at the same time avoid violations of the US Anti-Deficiency Act.

NEUBRAIN SOLUTION

Working closely with the Air Force in implementation of the new J-Book system, Neubrain consultants were able to help the Air Force meet its day-to-day analytical challenges, and to manage the complexities and dynamic nature of the Military Personnel Appropriation, with the following results:

The new J-Book system provides decision makers with planning, analytical, and decision making power they need to comply with new performance budgeting, forecasting, reporting, and congressional budget justification requirements. The system serves a data repository (single version of truth) and an advanced business analytics model with execution and prior-year data, a future-years formulation segment, pricing and costing components, what-if scenario modeling component, J-Book output system, along with commensurate training of existing government personnel to effectively use the system and provide documentation of routine tasks to be completed by government personnel.

BENEFITS

Since implementation, the J-Book system/business analytics model has been consistently providing the Air Force’s decision makers with consistent, accurate, and trusted information, allowing immediate insights into financial and operational performance; deeper analysis of trends and patterns; and clear foresight for planning and allocating resources. Additionally, as a result of the new J-Book system and Neubrain’s ongoing efforts, Error-in-fact Resource Management Decisions (RMDs) are virtually non-existent, budget cycle times have been reduced to just a few weeks and the required workload is achieved within normal business hours.